Class management software. You understand that it’s important, but how do you decide which company to choose? Well, we have a few aspects for you to consider, as you weigh your options. We’ve come up with this list over a decade of listening to business owners who have been in the same quandary that you are now. Many have experienced frustration after setting up new software and having their entire staff trained — only to discover that the software they’d selected didn’t quite do everything they had hoped it would.
So let’s take 5 — and check out the top 5 qualities you want to make sure that the class management software that you choose includes.
Requirement #1: Exceptional Reliability
Isn’t every good relationship — business and otherwise — based on trust? If the software company isn’t reliable, than it doesn’t deserve your trust. Just as your students and parents trust your school or studio, you need to be able to trust your class management software company. After all, your students’ and their parents’ personal information is on the line. But there’s more to this reliability issue than simple security. A reliable software company will also be online and available to handle your organization’s needs, even during busy times. That requires a level of robustness that not every company out there can offer.
According to Randy Sikora of American Twisters Gymnastics, Jackrabbit Class Management Software fulfills this all-important requirement of reliability: “We never have to question whether the system can handle whatever we throw at it.”
Requirement #2: Financial Integration
Most software options will allow you to easily collect class payments, but what about the rest of the financial picture? You want software that allows you to easily link income with expenses; ideally, a system should be able to be Quickbooks integrated, allowing you to save both time and money by eliminating the need for entering information on a second platform.
Cathy Siedlak of Buckeye Gymnastics loves how Jackrabbit Software benefits her business in this area: “Online registration is invaluable in making enrollment an automated and efficient process, but Jackrabbit’s financial features – especially its total integration with QuickBooks – has the greatest daily impact to our operational efficiency.”
Requirement #3: Parent-Friendly Features
Wouldn’t you love to eliminate parent phone calls, texts, and e-mails about mundane issues like account balances and schedules? Not all class management software offers time-saving capabilities such as a Parent Portal. Find out if the software you’re considering allows your students’ parents to view their payment history, remaining balance, and more, at any time.
Listen to what Buffy Folise of Chicago Swim School says about how Jackrabbit software provides for parents’ needs: “Jackrabbit’s online registration and parent portal totally transform the way parents do business with your school and eliminate the drudgery of entering data and processing payments by hand.”
Stay tuned for the remaining 2 requirements for the class management software you select.